Context

Inefficiencies in software licensing can waste significant financial resources. Also, managing multiple licenses can consume time and energy that could be applied more productively. Consolidating inefficient licenses contributes to an improved bottom line and a more efficient allocation of resources.

Description

Steps	Process and Activity	Roles	Work products	Tools
Find software products based on vendor that have more than one software license.	Asset Management Report Asset Information	Asset Controller	Asset Information or Report Request	TCCM – Report Asset Information
Review the terms and conditions of contracts associated with these licenses.	Supplier Management Manage Supplier Contracts	Asset Controller	Underpinning Contracts	TCCM – Manage Supplier Contracts
Review the metrics and financial terms of these licenses.	Asset Management Report Asset Information	Asset Controller	Items	TCCM – Report Asset Information
Research upgrade cost of each duplicate license in order to identify best candidate license to consolidate.	Supplier Management Manage Supplier Contracts	Asset Controller	Underpinning Contracts	TCCM – Manage Supplier Contracts
Prepare comparative cost analysis of eliminating licenses and/or increasing capacity.	Asset Management Report Asset Information	Asset Controller	Asset Information
Propose license consolidation as appropriate.	Asset Management Report Asset Information	Asset Controller	Asset Information
Review and approve license consolidation proposal.	Portfolio Management IT Portfolio Decisions and Commitments	Asset Controller	IT Portfolio
Notify the vendor of any changes.	Supplier Management Manage Supplier Contracts	Asset Controller	Contract Requirements	TCCM – Manage Supplier Contracts

Obtaining more information

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